9020 Furniture and Equipment

Policies

Middletown Public Schools                                                                                                No. 9020

Furniture and Equipment

FURNITURE AND EQUIPMENT

POLICY DEFINED – The Department of Facilities Management for the Middletown Public  Schools is accountable for ensuring that any acquisition, alteration or donation of furniture and  equipment comply with code requirements, conform to Middletown Public School standards,  and represent the best long-term value for the school system.

** IMPLEMENTATION **– Prior to ordering, donating, or using furniture or equipment in any  Middletown Public School or leased building, the requestor must contact the Department of  Facilities Management.

1)      The Department of Facilities Management will assist the faculty and staff in evaluating  their needs and the planning and design for the furniture/equipment.

a)      OSHA Standards, Accessibility Standards and Furniture Fire Rating Standards  will be used for planning purposes.

b)     Deviations from approved standards may only be made with the written  approval of the Director of Facilities Management, the Building Department  and/or Fire Department depending on the deviation requested.

2)      The Director of Facilities Management or a designee will determine the power,  lighting, voice/data, and other needs to support the furniture or equipment layout.

3)      The Director of Facilities Management or a designee for review and approval by the  Superintendent of School or her designee will prepare a final budget for furniture,  equipment, and infrastructure changes.

4)      When the final budget is approved and the source of funding secured two things will  occur:

5)      The Business Office will place an order with the vendor, and  The Department of Facilities Management will make, or have made, the  necessary infrastructure improvements.   When the furniture or equipment shipment arrives, the Department of Facilities  Management- Shipping and Receiving Clerk will have responsibility for receiving and  entering information into SchoolDude for preventive maintenance and/or on a Project  Spread Sheet. All equipment worth $5000 or more will be considered a capital asset.  These items must be marked and placed on the capital asset equipment list for yearly  inventory.

6)       The Department of Facilities Management will have responsibility for overseeing the  installation of the product and its connection to the Schools infrastructure.

7)      A Punch List inspection will be conducted by the Department of Facilities  Management with the faculty/staff to ensure that all components have been installed  and are in proper working order.

8)      Following completion of the Punch List, the faculty/staff will be required to sign-off  on the project. This signature of approval will mark the end of the work.

First Reading: June 19, 2003

Approved: November 20, 2003

Review - January 22, 2026

3 Year Review Due - January 2029