1110 Access to Public Records Request Procedure

Policies

Middletown Public Schools                                                                                                           No. 1110

Access to Public Records Request Procedure

ACCESS TO PUBLIC RECORDS REQUEST PROCEDURE

Pursuant to Rhode Island General Laws § 38-2-3(d), the Middletown School Department has adopted  the following procedure to help you obtain public records:

1. The designated public records officer for the Middletown School Department is the Superintendent  of Schools. The contact for obtaining public record is the Superintendent’s office located at:

Middletown Public Schools

26 Oliphant Lane

Middletown, RI 02842

Phone: (401) 849-2122

Fax: (401) 849-0202

Normal business hours for the School Department are 7:30 a.m. to 4:00 p.m. Monday-Friday.

2. In order to request to inspect and/or to obtain copies of documents maintained by the School  Department, the Middletown School Department requests that you complete the request form or  otherwise provide a written request for records that clearly identifies the records you seek and state that your request is made pursuant to the ** Access to Public Records Act**. A written request for public records need not be made on the form if the request is otherwise readily identifiable as a request for public records. A written request is not necessary for documents available pursuant  to

3. Requests to inspect public records can be mailed or dropped off at the Middletown School  Department, 26 Oliphant Lane, Middletown, Rhode Island, 02842, and directed to the  Superintendent’s Office. E-mail requests cannot be accepted. To make a public records request  by fax, please contact the Superintendent’s Office.

4. Additional copies of this form are available on the School Department’s website found at  www.mpsri.net.

5. There are times when the public records that you seek are not available at the time of your  request. Please be advised that the ** Access to Public Records Act **allows a public body ten (10)  business days to respond and, with “good cause,” may extend the time to respond by twenty (20) business days, (thirty (30) business days total).

6. If after review of your request, the School Department determines that the requested records are  exempt from disclosure for a reason set forth in Rhode Island General Laws 38-2-2(4)(i)(A) – (Y),  the School Department reserves its right to claim such exemption.

7. If you feel that you have been denied access to public records, you have the right to file an appeal  with the Attorney General. If you are still not satisfied, you may file a lawsuit in Superior Court.  See Rhode Island General Law 38-2-8.

8. The Middletown School Department is committed to providing you with public records in an  expeditious and courteous manner.

1st Reading – November 29, 2012

2nd Reading and Approval – December 20, 2012

Review - January 22, 2026

3 Year Review Due - January 2029

MIDDLETOWN SCHOOL DEPARTMENT

REQUEST FORM FOR RECORDS

UNDER THE  ACCESS TO PUBLIC RECORDS ACT

Date ______ Request Number __  Name ___________  Address__________  Telephone__________  E-Mail Address__________  REQUESTED RECORDS:__

OFFICE USE ONLY

Request taken by:__________  Date:____ Time:______  Date Person Informed of Cost and Availability of Records:___  Date Records Provided:__ Mail___ E-Mail__ Pick Up _  Costs: Copies______________

Search and Retrieval_______   Total_________